Boardrooms are not just for executives. Companies have various meetings in boardrooms. Business centers that offer coworking spaces for rent also offer boardroom renting. Small business owners can rent boardrooms by the hour, which provide flexibility and cost savings. There are a variety of reasons to rent a boardroom when there is no board meeting to have.
Using conference spaces is a cheap alternative to rented event spaces and offices. Although the hourly rates vary based on the meeting room’s size, the facilities offered may surprise you with what you can get even at popular destinations like New York and Los Angeles. While some facilities have a minimum lease period, most can accommodate your needs for a few hours, and the facilities include kitchen access and staff on-site.
Here are common reasons to book a boardroom when no board meeting is happening.
- Team meeting
- Meeting with Clients
- Social Events
- Strategy Sessions
- Presentation Meeting
Let’s review additional ways to benefit from a boardroom rental.
1. Professional Image
Rent a boardroom from a business center by the hour to provide a professional image to your clients and team. Boardrooms can be arranged to suit. Work with the business center on what you need in the boardroom.
Boardrooms can come with technology perks such as projectors and whiteboards. Your next presentation or training session deserves a professional environment.
2. Private Meeting Space
Conduct confidential meetings inside of a boardroom rental. Even if you have access to a boardroom already, you may need to host a meeting or interview incognito. A boardroom rental is perfect for this.
Some meetings are confidential such as employee review meetings or conduct meetings going over sensitive information with clients.
3. More Space
Perhaps you have an annual meeting that requires more space. Business centers have a variety of office spaces and meeting rooms that you can choose. Even if you don’t need bigger space, boardroom renting offers you a comparable meeting room. Consider this if you have a meeting with clients in another city.
4. Business Center Amenities
Business center coworking spaces offer a host of amenities you will benefit from while renting a boardroom. If you have a coworking contract or virtual office agreement with a business center, you may even receive meeting room reservation perks such as discounted rates. In some cases, boardroom renting is included in a virtual office or coworking space agreement.
Technology
Some boardrooms and meeting spaces offer conference phones, internet and WIFI, printers, projectors, and whiteboards. Each facility is different in the amenities they offer. All may not have equipment such as projectors and cameras for video conferences.
Receptionist
Workspace facilities have a receptionist to greet you and your guests. The receptionist escorts your guests to your meeting room. You can work with the receptionist if you have handouts or other materials for your guests. If your meeting is not ready to begin, the business center has a professional waiting area where your guests can sit.
Mail and Package Services
Your coworking agreement includes mail and package services. If your meeting or event requires your guest to send correspondence to the meeting space, we can receive them on your behalf. In addition, if you have materials, products, or any other items you need to have shipped to the facility in preparation for your meeting, our mail and package services have you covered.
Why Rent Our Boardroom?
Our boardroom rental gives you access to other areas of our business center. A boardroom rental with us includes access to our kitchen facilities if you have snacks to serve your meeting guests. We make it easy to book a meeting space.
Once you have set up an account with us, you can self-reserve a meeting space using our online calendar. We have multiple boardrooms to choose from in two locations in Surrey.
Access to our boardrooms is during regular business hours as a standard. However, you can also reserve space after hours. Just work with us on the specifics.
If you are looking for a meeting space for one time or regularly, contact us to sign up for our coworking or virtual office spaces.
